Hamilton County Schools Foundation

Minutes of Meeting Held March 23, 2011



Present:Mike Karcher, Lovella Craddock, Vince Mitchell, Ryan Nelson, Karen Rapp, Mary Lee Stephens, Kathy Pryer, and Virginia [Bobbin] Lasater


Guest:Jeff Fetcho


The meeting was called to order by Mike Karcher at 5:00 PM at the Unit #10 Office.


Motion to approve the minutes of the February 9, 2010 meeting was made by Mary Lee and seconded by Lovella. Motion approved by voice vote.


The Treasurerís Report as of March 23, 2011 indicating a balance in the checking account of $23,874.77, [included in this amount is $452.80 for the Track Renovation Project, in the restricted fund; $9,295.00 for Rodney Rubenacker, $200.00 for Combs Scholarship , and $50.00 for Lasater Scholarship, and $13,876.97 in the general fund], Combs-Money Market of $1,172.19, Lasater-Savings of $1,122.09, Combs-Scholarship of $27,852.00, Lasater-Scholarship of $26,307.48, Weinmann Scholarship CDs of $23,558.52, Weinmann McCoy Library CD of $3,118.16, Banterra - Foundation unrestricted of $353.87, Weinmann McCoy Library money of $500.00, and Weinmann Scholarship money of $1,500.00. Foundation has total assets of $109,360.08.Discussion followed.Motion to approve the Treasurerís Report as of March 23, 2011 was made by Ryan and seconded by Kathy.Motion approved by voice vote.


Approval to pay bills:None to approve.



Old Business

  1. Rodney Rubenacker Memorial Donation Update:Vince gave the information and quote to Carmin.No decision made at this time.Wayne-White Counties Electric Cooperative has not been able to locate the in ground electrical drop box that was suppose to be installed at the time of the schoolís construction.Vince will follow up with them.
  2. Mailing List/Membership Renewals:Bobbin mailed the alumni drive membership letters to the classes of 1960, 1965, 1975, and 2000.She also received the class of 1953 reunion booklet and will input and mail the membership drive letter.
  3. East Side Smartboards Update:The Board pledged matching up to $7,500.00 for the East Side Grade School Smartboards.The PTA indicated that the Smartboards were going to cost more per system than Dahlgren Grade Schoolís systems.The PTA would like to have 6 systems in place by the fall of 2011.
  4. Other:The Maury Reed Scholarship will be awarded this year at the May Awardís program.


New Business

  1. All Class Reunion Update:Lovella updated the Board.The committee is having a meeting on May 14, 2011 at the Union Hall from 9 AM to 11 AM to check with the people who picked up the packets for alumni classes. The raffle tickets are available to sell and purchase.The committee is still working on getting all the alumni classes.Discussion followed.Karen suggested the All School Reunion Committee set up a page on Facebook.Lovella reported that they are also selling bricks with your name and class year for $25.00.The bricks will be placed at the Jr.-Sr. High in the back by the flower beds at the gym entrance.
  2. Renewal of Members:Discussion followed.Motion to reappoint Lovella Craddock, Ryan Nelson, and Karen Rapp to 3 year terms was made by Vince and seconded by Kathy.Motion approved by voice vote.
  3. Election of Officers:Discussion followed.A motion was made by Mary Lee and seconded by Kathy to retain Lovella Craddock as Vice President.†† Motion approved by voice vote.
  4. Wood Pens Sales Consideration Update:Kathy will talk to Gary Whipple and report at our next meeting.
  5. Other:Karen reported that Marilyn Lewis is setting up a meeting to discuss the possibility of offering a summer lunch program for kids.This would be during the 10 weeks of summer break.The program would consist of an hour lunch on Mondays through Fridays.Discussion followed.
  6. Other:The bylaws of the Hamilton County Schools Foundation concerning the number of board members.Discussion followed.A motion to amend the bylaws to increase the maximum authorized number of directors of the Foundation to eleven (11) was made by Vince and seconded by Kathy.Motion approved.This shall serve as the required ten (10) days notice.


The next meeting is scheduled on Wednesday, May††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† ††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††18, 2011 at 5:00 PM at the Unit #10 office.


Karen motioned to adjourn, seconded by Mary Lee. Motion approved by voice vote.The meeting was adjourned.


Date:††† approved 5/18/2011††††††††††††††††


Virginia Lasater†††††††††††††††††††††††††††

Virginia Lasater, Secretary

Hamilton County Schools Foundation