Hamilton County Schools Foundation
Minutes of Meeting Held December 2, 2009
Present: Mike
Karcher, Lovella Craddock, Mary Little, Vince Mitchell, Mary Lee Stephens,
Karen Rapp, Ryan Nelson, Kathy Pryer and Virginia
[Bobbin] Lasater
The meeting was called to order by Mike Karcher at 5:00 PM at the Unit #10 Office.
Motion to approve the minutes of the August 26 and September 26, 2009 meetings was made
by Mary Lee and seconded by Vince. Motion approved by voice vote.
The Treasurer’s Report as of December 2, 2009 indicating a
balance in the checking account of $10,881.81, [included in this amount is $5,329.51
for the Track Renovation Project, $100.00 in the restricted account, and $5,452.30
in the general fund], Combs-Money Market of $650.92, Lasater-Savings of $110.42,
Combs-Scholarship of $27,852.00, Lasater-Scholarship of $25,030.67, Weinmann
Scholarship CDs of $25,376.26, Banterra - Foundation unrestricted of $353.87, and
Weinmann McCoy Library CD of $4,060.95. The
Foundation has total assets of $94,317.00.
Discussion followed. Motion to
approve the Treasurer’s Report as of December
2, 2009 was made by Mary Lee and seconded by Karen. Motion approved by voice vote.
Approval to pay bills:
None to approve.
Old Business
- Homecoming
BBQ Follow-Up: Bobbin handed out
the BBQ 2009 summary. Discussion
followed. The following items were
discussed;
- Reevaluate
the quantity of food with the ticket sales for next year.
- Plastic
ware from Sam’s instead of ordering from Andy and Brenda’s
- Business
Letter did not merit much response; you need to follow up in person. Suggested we sell tables to the local
business.
- Letters
sent to membership about the BBQ got a good response. We will want to continue this next
year.
- Mailing
List/Membership Renewals: Bobbin
has the Class of 1998 ready to mail.
The Class of 1950 has been updated but the alumni membership letter
was sent to this class in February of 2008. The classes of 1954, 1955, and 1964 are
updated. Bobbin will get envelopes
from Mike and mail the letters.
Bobbin will update the alumni membership drive letter and the
membership renewal letters and have them ready for our next meeting for
review and approval.
- Track
Committee Update: The track still
needs hurdles at an estimated cost of $15,000.00. It has been suggested by the track
committee members to sell sponsorships for each hurdle. Vince will work with the track committee
for signs of the rules and regulations.
- Tennis
Court Lights Update: The electric
breakers keep tripping. The first
set of courts had 300 amp breakers.
This set of courts had 200 amp breakers, which seemed to be the
problem. Nelson Electric changed
the breakers to 225 amp breakers.
Hopefully, this will eliminate the problem. The light beams were adjusted but
haven’t been evaluated as of today.
The lights were a plus for the Homecoming events. We do not have pricing for surveillance
camera.
- Other: none
New Business
- Consideration
to Provide Funds for Jr-Sr High Wellness Conference: The Jr-Sr High has a Wellness Conference
scheduled for 2/5/2010. The students pick 4 sessions to attend
from a variety of speakers and topics.
It typically cost $90.00/per speaker plus travel expenses. Discussion followed. Ryan made a motion to donate $500.00
toward the Wellness Conference, seconded by Kathy. Motion approved by voice vote.
- Other: Bobbin reviewed the previous grants that
have been awarded by the Foundation.
Discussion followed. The
Foundation will follow up with the local funeral homes about memorial
donations to the Foundation. We
need to work on a list of possible projects for the Foundation in the
coming year.
The next meeting is scheduled on Wednesday, January 27, 2010 at 5:00 PM at the Unit #10 office
Mary motioned to adjourn, seconded by Lovella. Motion approved by voice vote. The meeting was adjourned.
Date: Approved 1/27/2010
Virginia Lasater
Virginia Lasater, Secretary
Hamilton County Schools Foundation